Privacy Policy

Data protection

In the following, we would like to inform you about data protection on our website and about the type, scope and purpose of the personal data that we collect, use and process. Data protection is very important to us.

Personal data is any data with which you could be personally identified, e.g. name, IP address, telephone number, etc. This data is partially processed automatically when you visit the website (e.g. IP address, browser type, operating system, etc.), or if you give us your consent to process it, or if you voluntarily provide us with your data, e.g. by entering it in a form on our website.

Furthermore, we would like to inform you about your rights under the GDPR.

You have the right at any time to receive information free of charge about the origin, recipients and purpose of your personal data processed by us, as well as the right to correct or delete this data.

Furthermore, under certain circumstances, you have the right to demand the restriction of the processing of your personal data. If you have given us consent to process your data, you can revoke this consent at any time with effect for the future. Furthermore, you have the right to lodge a complaint with the competent data protection supervisory authority.

The controller for data protection / processing company is

SFI Solutions For Instruments GmbH
Kammerfeldstraße 6
85391 Allershausen

Phone: +49 (0)8166 38590-0
Fax: +49 (0)8166 38590-20
Email: info@solutions4instruments.com

CEO Wolfram Schimke

Processing of your data in the context of the services we provide

For our customers or business partners, or in the event that you are interested in our services, the type, scope and purpose of the processing of your personal data is based on the existing contractual or pre-contractual relationships between us. We process personal data that we request from you or that you provide to us in order to answer your enquiry, prepare an offer for you or process your order. The data subjects in this case are interested parties, business and contractual partners. The purpose of the processing is the processing of contractual services, communication, as well as answering contact enquiries and office and organizational procedures.

Unless otherwise stated in this data protection declaration, the processing of your data, as well as its disclosure to third parties, is limited to the data that is necessary and expedient to answer your inquiries and/or to fulfill the contract, to protect our rights, and to fulfill legal obligations.

The data concerned includes:

Inventory data (e.g. names, addresses)
Payment data (e.g. bank details, invoices)
Contact data (e.g. email address, telephone number, postal address)
Contract data (e.g. subject matter of the contract, contract duration)

The legal basis for the data processing is Art. 6 I 1 lit. b GDPR, the performance of a contract or the fulfillment of pre-contractual requests.

Unless a specific retention period is mentioned in this privacy policy, we store your personal data until the purpose for the data processing no longer applies. We delete your personal data when we no longer need it, i.e. after the termination of the contractual relationship between us, or after our legitimate interest in further processing of the data has ceased, or if you request us to delete it. Mandatory statutory provisions – in particular statutory retention periods – remain unaffected. Likewise, it may be necessary to process your personal data until the expiry of these deadlines in order to assert, exercise or defend legal claims arising from contractual relationships or to protect the rights of another natural or legal person. We will then delete the personal data required for this purpose only after these deadlines have expired. However, until these deadlines have expired, we will limit the processing of this data to these purposes.

Accessing the website – processing of personal data and the nature and purpose of use

When you access our website, you transmit data to our web server (for technical reasons) via your internet browser. The following data is processed in the server log files during an ongoing connection for communication between your internet browser and our web server:

the page from which the file was requested – referrer URL
the name of the file
the date and time of the request
a description of the type of web browser/browser version and operating system used
the IP address of the requesting computer
access status (file transferred, file not found, etc.)
the amount of data transferred

For technical reasons (accessing the website), this data is stored temporarily. It is not possible for us to draw any conclusions about individual persons based on this data. After seven days at the latest, the IP Addresses are deleted or anonymized.

The data is evaluated for internal purposes only and does not allow us to draw any conclusions about you as a person. It is not compared with other data sets.

The data mentioned is processed for the following purposes:

Ensuring a proper and smooth connection of the website,
Ensuring a comfortable use of the website,
Evaluation of system security and stability

The legal basis for the data processing is Art. 6 I 1 lit f GDPR. The legitimate interest arises from the data collection purposes listed above. Under no circumstances do we use the collected data to draw conclusions about you as an individual. You can visit the website without providing any information about yourself.

Cookies

We use cookies on our website. Cookies are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do not cause any damage to your device and do not contain viruses, trojans, or other malware.

Information is stored in the cookie that results in connection with the specific device being used. However, this does not mean that we thereby obtain direct knowledge of your identity. Cookies do not contain any personal data and therefore cannot be directly assigned to any user.

The use of cookies serves to make the use of our website more convenient for you. For example, we use technically necessary session cookies to recognize that you have already visited individual pages of our website or to set the language. These cookies are automatically deleted when you close your browser or after one day. The data processed by cookies are necessary for the purposes mentioned in order to safeguard our legitimate interests and those of third parties pursuant to Art. 6(1) sentence 1 lit. f GDPR.

Furthermore, cookies from third-party services may be used with your consent. The legal basis in this case is Art. 6(1) sentence 1 lit. a GDPR – your consent. These cookies are automatically deleted after a defined period of time in each case. A detailed overview of the cookies and other technologies and service providers used by us, their purposes and storage duration, the legal bases for the use of cookies, as well as further information can be found in our consent manager.

Using the consent manager, you can accept or reject individual or all cookies separately on your first visit to our website and at any time thereafter by placing or removing a check mark / cross next to the respective cookie and saving the settings. These settings are stored on your computer or mobile device in local storage. Therefore, they must be made and saved again if the local storage of the device is deleted or if another device or browser is used. Please note that you may need to manually delete cookies that have already been set if you withdraw your consent.

Consent Management Platform – Cookiebanner - Usercentrics

We use the Usercentrics banner as our consent tool (Usercentrics GmbH, Sendlinger Str. 7, 80331 Munich, Germany). The purpose of data processing is to ensure compliance with the legal obligations under the GDPR and to store your consents.

The following personal data may be collected by or through the use of this service:

•   Opt-in and opt-out data
•   Referrer URL
•   User agent
•   User settings
•   Consent ID
•   Time of consent
•   Type of consent
•   Template version
•   Banner language

The legal basis for data processing is Art. 6(1) sentence 1 lit. c GDPR in conjunction with Section 25 TDDDG. Consent data (consent and withdrawal of consent) are stored for a maximum of three years and then deleted.

You can find Usercentrics’ privacy policy at https://usercentrics.com/de/datenschutzerklaerung

CMS from Wix.com / Hosting

This website was created using a content management system (CMS) from Wix.com Ltd. Namal 40, 6350671 Tel Aviv, Israel (“Wix”) and is also hosted on their servers. Wix takes physical, electronic and procedural security measures to protect the personal data of its users and website visitors.

Wix may store and process personal data in the United States, Europe, Israel or any other country, whether by Wix itself or with the help of affiliated companies and service providers.

Users' personal data is controlled by Wix in Israel, a country that the European Commission considers to provide an adequate level of protection for personal data.

If you are located in the EU, UK or Switzerland, Wix ensures that a level of protection deemed adequate by the European Commission is in place, or that appropriate standard contractual clauses are in place, when transferring your personal data to a location outside the EU.

Any possible data transfer to the US is based on the EU Commission's adequacy decision (EU-U.S. Data Privacy Framework). Based on EU adequacy decisions, personal data can flow freely and securely from the European Economic Area to the third country in question, without the need for further conditions or authorizations. This means that data can be transferred to the third country in the same way as within the EU. Wix and its affiliates participate in and have certified their compliance with the EU-U.S. Privacy Shield Framework.

If Wix transfers personal data from the EU to a third country that the European Commission believes does not adequately protect your data, Wix will ensure that additional measures are taken to comply with European data protection laws.

Wix.com's privacy policy can be found at http://en.wix.com/about/privacy

Wix analysis system – Wixstatic

Wix may store and process personal data in the United States, Europe, Israel or any other country, whether by Wix itself or with the help of affiliated companies and service providers.

Users' personal data is controlled by Wix in Israel, a country that the European Commission considers to provide an adequate level of protection for personal data.

Wix.com's privacy policy can be found at http://en.wix.com/about/privacy

Enquiries by email, fax or phone

If you contact us by email, fax or phone, your request, including all resulting personal data (e.g. name, request) will be stored and processed by us for the purpose of processing your request. The data will not be passed on without your consent. There is no legal or contractual obligation to provide your data, but it is not possible to process your request without providing your data.

The processing of these data is based on Art. 6 I 1 lit. b GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 I 1 lit. a GDPR) and/or on our legitimate interest (Art. 6 I 1 lit. f GDPR), since we have a legitimate interest in the effective processing of the requests addressed to us.

We store the data sent to us via contact requests (e-mail) until you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Contact form

If you send us a message using our contact form, you can also use a pseudonym instead of your real name. It is necessary to enter an e-mail address in order to enable us to contact you by e-mail. There is no legal or contractual obligation to provide your data, but it is not possible to process your request without providing your data.

The data you enter in the contact form will be used by us exclusively to answer the contact in the context of your request to us via the contact form. We do not pass on the data you enter in the contact form to third parties or use this data for any other purposes than to answer your request. The data processing is carried out either for the purposes of fulfilling a contract to which the data subject is a party, or for the implementation of pre-contractual measures (Art. 6 I S 1 lit b GDPR), or according to Art. 6 I S. 1 lit. a GDPR on the basis of your voluntarily granted consent and/or on our legitimate interests (Art. 6 I 1 lit. f GDPR), as we have a legitimate interest in the effective processing of the requests addressed to us.

Your data will be deleted after the final processing of your request, provided that the deletion does not conflict with any statutory storage requirements.

Newsletter – Bulletins – Brevo Services

We send our newsletter containing promotional information (hereinafter referred to as the “Newsletter”) only with the recipient’s express consent pursuant to Art. 6 I 1 lit. a GDPR. Subscription to our Newsletter takes place using a so-called double opt-in procedure, i.e. after registering for our Newsletter, you will receive an email asking you to confirm your subscription. This confirmation is necessary to ensure that no third party can subscribe using your email address. There is no legal or contractual obligation to provide your data; however, it is not possible to send the Newsletter without such data being provided.

Newsletter subscriptions are logged in order to document the subscription process in compliance with legal requirements. This includes storing the time of subscription, the time of confirmation, and the IP address.

To subscribe to our Newsletter, it is sufficient to provide your email address. Optionally, we ask you to provide your first and last name as well as your address. This information is voluntary and serves solely to personalize the Newsletter. You may also use a pseudonym.

Your email address will remain stored by us until you unsubscribe from our Newsletter. You may unsubscribe from the Newsletter at any time with future effect, either by clicking the link provided at the end of each Newsletter or by clicking the “Unsubscribe from Newsletter” link on our website and following the steps described there.

Consent to the use of your email address for the sending of the Newsletter is based on Art. 6 I 1 lit. a GDPR. Our interest lies in using a user-friendly and secure newsletter system that serves both our business interests and users’ expectations of receiving information about our products.

Please note that you may withdraw your consent to the future processing of your personal data at any time by contacting us. Further information on your right of withdrawal can be found under the section “Data Subject Rights”.

For the distribution of our Newsletter, we use services provided by Brevo GmbH, Köpenicker Straße 126, 10179 Berlin, Germany (“Brevo”). Brevo is a service that can be used, among other things, to organize and analyse the sending of newsletters.

The email addresses of our Newsletter recipients are stored on Brevo’s servers. When we send a Newsletter via Brevo and you open it, a file contained in the Newsletter automatically connects to Brevo’s servers. This enables Brevo to determine that the Newsletter has been opened and to record all clicks on links contained in it. In addition, Brevo may collect technical information such as the time of access, IP address, browser type and operating system. Brevo therefore processes your personal data on our behalf for the purpose of sending and analysing the Newsletter. Through Brevo, we can determine whether a Newsletter message has been opened and which links have been clicked. According to its own statements, Brevo may also use the data to optimize its own services. However, Brevo does not use the personal data of our Newsletter recipients to contact them directly or to pass the data on to unauthorized third parties.

By subscribing to the Newsletter on our website, you confirm that the information you provide may be transferred to Brevo for processing in accordance with the above explanations and under Brevo’s Terms of Use.

Brevo’s Terms of Use are available at https://www.brevo.com/de/legal/termsofuse/

Brevo’s Privacy Policy is available at https://www.brevo.com/de/legal/privacypolicy/

Email advertising and your right to object

If we have received your email address in connection with the sale of a product or service and you have not objected, we reserve the right, based on § 7 III UWG, to regularly send you our offers for products similar to those already purchased via email. The legal basis arises from our legitimate interest in addressing our customers in a promotional manner and the processing of the data is permissible under Art. 6 I S1 lit f GDPR in the context of a balancing of interests.

You can object to the use of your email address at any time by sending us a message or using the corresponding link in the advertising email. After the legal basis for data processing for advertising emails no longer applies, your email address will be deleted, provided that there are no legal storage obligations (e.g. from tax or commercial law) to the contrary.

We would also like to point out that you can object to the future processing of your personal data in accordance with the legal requirements of Art. 21 GDPR at any time. In particular, you can object to the processing of your data for direct marketing purposes.

Data protection when sending application documents

If you send us your application documents, we will use them exclusively for the purpose of deciding on your application and will not pass your data on to third parties. We would like to point out that if you send us your application documents by email, we do not currently offer any encryption of your data. However, you can send your attachments encrypted to us by e-mail, for example using the 7ZIP program (http://www.7-zip.de/), and provide us with your password separately, for example by telephone. You will receive an e-mail message from us at your e-mail address confirming receipt of your application. You can also send us your application by post at any time.

Application data is stored and managed separately from other data sets.

If we conclude an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant, the application documents shall be automatically deleted no later than six months after notification of the rejection decision, provided that no other legitimate interests of the controller oppose the deletion or the applicant has expressly consented to a longer storage and retention of his application, e.g. for possible later contact in the event of vacancies. Another legitimate interest in this sense is, for example, a duty of proof in proceedings under the General Equal Treatment Act (AGG).

The data processing for the purpose of establishing contact and processing your application data is carried out in accordance with Art. 6 I S. 1 lit. a,b GDPR on the basis of your voluntarily granted consent, as well as for the implementation of pre-contractual measures.

Sentry CDN

We use the service Sentry provided by Functional Software, Inc., 132 Hawthorne Street, San Francisco, California 94107, USA, to monitor the technical stability of our website and to detect errors. Sentry helps us identify and resolve technical issues, malfunctions, and performance disruptions on our website.

User data, such as device information or the time an error occurred, is collected anonymously.

The legal basis for the use of Sentry is our legitimate interest pursuant to Art. 6(1)(f) GDPR – namely, the technical monitoring of our website as well as the detection and correction of errors.

A transfer of personal data to third countries, in particular to the United States, cannot be ruled out. Sentry states that, depending on the individual case, it relies in particular on adequacy decisions and standard contractual clauses for international data transfers. For data transfers to the United States, Sentry states that it relies, among other things, on its certification under the EU-U.S. Data Privacy Framework.

Data security – SSL encryption

We use SSL (Secure Socket Layer) encryption on our website to encrypt and protect the transmission of confidential content. When SSL encryption is activated, the data you transmit to us cannot be read by third parties. You can tell whether an individual page of our website is transmitted in encrypted form by the closed display of the key or lock symbol in the status bar of your browser – the address line of your browser displays “https://” when SSL encryption is used.

Processing/forwarding of data

Your personal data will not be forwarded to third parties for any purposes other than those listed above and below.

We will only forward your personal data to third parties if:

You have given your express consent in accordance with Art. 6 I 1 lit a GDPR,
It is legally permissible and necessary for the performance of a contract or in order to take steps at your request prior to entering into a contract with you in accordance with Art. 6 I 1 lit b GDPR,
in the event that we are subject to a legal obligation to disclose the data in accordance with Art. 6 I 1 lit. c GDPR,
the processing is necessary in accordance with Art. 6 I 1 lit. f GDPR to safeguard our legitimate interests or those of a third party, unless the interests or fundamental rights and freedoms of the data subject requiring the protection of personal data prevail, in particular where the data subject is a child.

Your rights

You have the right:

to request information about your personal data processed by us in accordance with Art. 15 GDPR;
to request the immediate correction of incorrect or incomplete personal data stored by us in accordance with Art. 16 GDPR;
to request the deletion of your personal data stored by us in accordance with Art. 17 GDPR, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
to request the restriction of the processing of your personal data in accordance with Art. 18 GDPR;
to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request the transfer of this data to another controller in accordance with Art. 20 GDPR;
In accordance with Art. 7 III GDPR, to revoke your consent to us at any time. As a result, we will no longer be allowed to continue the data processing based on this consent in the future;
In accordance with Art. 77 GDPR, to complain to a supervisory authority if you believe that the processing of your personal data violates the GDPR. As a rule, you can contact the supervisory authority at your usual place of residence or work or at our registered office for this purpose. A list of data protection officers in Germany and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

If we process your personal data in accordance with Art. 6 I S1 lit. f GDPR in order to safeguard our legitimate interests, which are overriding in the process of balancing of interests, you have the right to object to the processing of your personal data with future effect in accordance with Art. 21 GDPR. If the processing is carried out for direct marketing purposes, you can exercise this right at any time. This also applies to profiling, insofar as it is associated with such direct marketing. If the processing is carried out for other purposes, you have the right to object only on grounds relating to your particular situation.

If you wish to exercise your right to object, simply send us an email.

After you have exercised your right of objection, we will no longer process your personal data unless we can prove compelling reasons for the processing worthy of protection that outweigh your interests, rights and freedoms, or if the processing serves to assert, exercise or defend legal claims.

If you object to the processing of your personal data for direct marketing purposes, your personal data will no longer be processed for these purposes.

We do not use automatic decision-making or profiling on our websites.

Amendments to this privacy policy – version

Due to the further development of our website and offers above or due to changed legal or official requirements, it may become necessary to amend this data protection declaration in compliance with the applicable data protection regulations. You can access and print out the current data protection declaration at any time on our website.

April 2026 c Markus v. Hohenhau - www.e-anwalt.de